Terms and Conditions – Events

1. Definitions

“Client” “you” is the person (or persons) who receives the Services (where more than one they are joint and severally liable)

“Event” is the event organised by the League and set out on our website, and/or advertising through our annual journal, League News

“Fees” shall be the price for the delivery of the Services and the Client’s attendance at the Event.

“Services” is the organisation of the Event including liaison with the venue, entrance price negotiation and coordination of ticket delivery, and any required attendance to coordinate and deliver the Event on the day of the Event. These Services are to be delivered before and at the Event and are further set out on our website or other social media channels.

“League” “we” shall be The League of St Bartholomew’s Nurses,
The Post Room, St Bartholomew’s Hospital, West Smithfield, London EC1A 7BE.

2. Price and Payment

In this agreement unless the context otherwise requires:

    2.1 The price for the Services is set out on the proposal email or on our website. There is no VAT.
    2.2 The price and any agreed expenses shall be the Fees of the League and payment of 100% of the Fees is due in full at time of booking.

3. Cancellation of agreement

    The Services can be cancelled by either party in writing or by email to the League subject to the matters set out in this clause.
    3.2.1 If the League cancels the Services, unless in accordance with clause
    3.2.2 below, the Fees will be repaid to the Client, save for any expenses already incurred or which cannot reasonably be cancelled within 14 days of cancellation, and no further refunds, sum or compensation will be payable to the Client by the League arising from such cancellation.
    3.2.2 The Services may be terminated by the League if payment of the Fees is not made in accordance with these terms; or if the Client commits a material breach of any of these terms and fails to remedy the breach within 14 days of being notified in writing; or the Client makes any statements or behaves in any way or requests the League to undertake any actions that are discriminatory, illegal or immoral; or if the Client enters into any form of insolvency arrangement, or suspends its business. Upon termination there shall be no refunds of Fees paid.

    3.3 In the unlikely event of the League having to rescheduling the Event and or the Services, alternative dates will be offered, and tickets will be valid for the rescheduled Event.
    3.4 If the Client seeks to cancel the Services, then the Fees paid shall be forfeited and non-refundable in their entirety, unless clause 3.5 applies. Any Fees, save for any expenses not yet incurred, which remain unpaid the time of cancellation by the Client shall be due in full immediately. No further sums will be due from the Client to the League arising from such cancellation.
    3.5 The League will allow the Client to transfer their place at the Event to another person on the waiting list in their absolute discretion and only in limited circumstances and when requested at least 7 days before the Event. In such circumstances the League will offer a refund to the Client if the Services (ie their place on the Event) is subsequently taken by and paid for by another member of the League. Any request for changes or refunds within 7 days of the Event will not give rise to a refund or transfer, unless the circumstances are exceptional. The decision of the League on such matters is final.

4. General Conditions

    4.1 The League shall use reasonable endeavours to meet any performance dates, and times.
    4.2 The Fees will be paid at the time of booking and/or on invoice, and payment is not deemed to have been made until the Fees have been paid in full. If payment is not made in full and within time the Services may be suspended and payment in advance may be required before the Services are re – commenced.
    4.3 Each party will keep the confidential information of the other party and any third party confidential and secret, and only use it for the purposes of supplying the Services or making proper use of the Services. Each party recognises and accepts its obligations with regard to the control and the processing of personal data under the current data protection legislation and regulations. For more information on this, please see our Privacy Notice on our website.
    4.4 The Client grants to the League consent to use any work including photographs and videos created as part of the Services to show off its services and designs, together with the right to display images as part of its portfolio and to write about the Services on websites, and in its marketing materials. If you do not wish to grant this consent, you must confirm prior to entering this agreement, and in that event the League reserves the right to modify the offer of the Services.
    4.5 (a)The League will use reasonable care and skill in performing the Services. Where any valid claim in respect of the services is made the Client may be entitled ONLY to a refund of the Fees or part of the Fees.
    (b)The League’s liability in respect of any loss of good-will, loss of business, loss of profits, loss of anticipated savings, loss of use or for any other consequential, special or indirect loss or damage will be NIL.
    (c) Nothing in these Terms will exclude or limit liability for death or serious injury caused by the League’s negligence.
    4.6 The League shall not be liable for any additional losses or liabilities due to force majeure, ie any circumstances beyond the reasonable control of the League.
    4.7 Nothing in these terms is intended to create a partnership or joint venture between the League and the Client, and no party has the right to act as agent for the other or to bind the other party in any way.
    4.8 Variations to the Services by the Client may only be agreed in writing. Variations to the Services by the League may be essential if services or suppliers, including hosts or venues, need to be substituted. In such event, the same level of services or goods or suppliers will be provided but limited changes are inevitable. The League will endeavour to maintain quality and value as far as reasonably possible.
    4.9 Following the conclusion of the Services the League may wish to contact you to request testimonials, recommendations or feedback on the services. By agreeing these terms, you are consenting to that contact by the League after the conclusion of the Services.
    4.10 The League asserts their intellectual property rights, including copyright, over the written materials produced by the League as part of the Services. The written materials shall not be reproduced, copied, shared or used elsewhere without the written permission of the League. All rights are entirely reserved by the League.
    4.11 These terms and any dispute arising from them shall be governed by the laws of England and Wales.